Maintenance Team System
SYSTEM OWNER: Julius Davis
Purpose/Scope:
This system details how maintenance checks and services are performed (weekly/monthly/bi-annually and annually), to ensure proper care and maintenance of the Crossroads facilities.
1. PROCEDURE
These tasks will be conducted in all facilities on the Crossroads UPC Campus
WeeklyTasks
1) Check all toilets and sinks
a) Ensure operational
b) Check for leaks/ repair leaks immediately
2) Check all lights
a) Ensure operational/replace any blown bulbs
3) Check all door knobs and door stops
a) Ensure knobs are tight
b) Replace missing door stops
4) Check furnace room
a) Relocate any combustibles items
b) Ensure electrical panel has a clear access path
5) Check Emergency Exit doors
a) Ensure all 4 exit doors open without sticking
6) Check all windows
a) Ensure windows are not cracked or broken
b) Ensure windows are not leaking or show signs of leaking
7) Check Baptismal Tank (Main Sanctuary ONLY): All supplies are in a small tub underneath the baptismal pool. (Left & right side are determine by looking from the sound booth).
a)Check temperature of baptismal pool (keep temperature between 85-95 degrees Fahrenheit). Temperature gage is located in water under warming blanket on left side of viewing window.
b) Check ph level with the ph test kit, follow instructions on kit container.
c) Check that chlorine tablets are present in the chlorine holder, located in water under warming blanket on right side of viewing window.
d) Check the Pump/Heater unit, located underneath the pool; gain access through left-side changing room.
e) On the Pump/Heater unit, is where the heater (temp) and timer is controlled.
f) Check for water leaks under pool and around pump unit.
MonthlyTasks:
1) Check Emergency lighting
a) Press and hold test button for approximately 5 seconds, light
should remain bright without dimming, if dimming occurs replace battery.
2) Check Emergency Exit signs
a) Press test button, light should brighten slightly (difficult to see in bright light).
3) Check Fire Extinguishers
a) Check that pressure gauge on the fire extinguishers is in the
green area.
b) Verify that the nozzle and locking pin are intact, the tamper
seal is unbroken and the nameplate containing instructions is
visible and in place on the fire extinguishers.
c) Check that your fire extinguisher is in good shape, without
rust, dents or damage.
d) Check that the Service tag is securely attached, last service
date, which should be within the past 12 months.
4) Check smoke detectors (Requires an assistant)
a) Test system using the smoke detector in the small hallway (lowest ceiling).
b) Have assistant go to furthest room from small hallway (Pastor’s
office), and listen for alarm in that room, as the smoke detector system is activated by pushing and holding test button on detector in small hallway.
c) Repeat test for each room in which there is a smoke detector.
d) Any detector found to be faulty, replace immediately.
e) Smoke detectors have a reliable service life of ten years. After
ten years, replace the smoke detector with a new one.
Bi-Annually Tasks: (Coordinate with the Cleaning Team leader and set a
date to perform these tasks; request congregation wide participation)
1) Fall Cleanup (plan for September or October)
a) Wipe down chandeliers (assign a group of four (4) to dust all
chandeliers in all buildings; will need additional ladder).
b) Vacuum dust-off smoke detectors (use hand-held or full-size
vacuum with extension tube)
c) Clean & Service baptismal pool (change filter, drain 1⁄2 of tanks water and add fresh water, adjust ph balance, remove any foreign items from the water, wipe down inside of pool area).
2) Spring Cleanup (plan for April or May)
a) Wipe down chandeliers (assign a group of four (4) to dust all
chandeliers in all buildings; will need additional ladder).
b) Vacuum dust-off smoke detectors (use hand-held or full-size vacuum with extension tube)
c) Clean & Service baptismal pool (change filter, drain 1⁄2 of tanks water and add fresh water, adjust ph balance, remove any foreign items from the water, wipe down inside of pool area).
3) Annual Task (external Agencies coordination required) a) Coordinate Fire Extinguisher service
Contact Mr. Jason Bowman of Roadrunner Fire Extinguisher Services, (contact info. (270)268-8070) and set up a time for fire extinguishers to be serviced.
b) Coordinate Fire Inspection (make inspection for 1st or 2nd week of July)
Contact the Radcliff Fire Department (contact Info. (270- 351- 3221 or 351-1975), and set up an inspection date for the yearly Fire Inspection, it expires yearly on 9 July.
c) Conduct a Pre-Fire Inspection (within a week prior to the Inspection).
d) Conduct a Pre-Fire Inspection on all facilities and correct any deficiencies found.
i. Check facility’s electrical sockets (replace cracked/broken sockets).
ii. Check all emergency lighting and exit signs (ensure they are working).
iii. Ensure there is nothing placed within 2 feet of any ceiling.
iv. Ensure all exit doors open freely (correct any sticking door).
v. Check for any combustible material in Furnace room (remove any combustible material, ie paints, glues, cleaning chemicals, paper...).
vi. Check facilities for items plugged into socks without a power strip (surge protection).
a. Only the refrigerator is allowed to be plugged directly into sockets.
b. Any Item plugged into sockets longer than 24 hours, requires a power strip (surge protection).
Acknowledge
This system has been reviewed with me. I have had an opportunity to ask questions and discuss pertinent details. I understand my role on the team.
Purpose/Scope:
This system details how maintenance checks and services are performed (weekly/monthly/bi-annually and annually), to ensure proper care and maintenance of the Crossroads facilities.
1. PROCEDURE
These tasks will be conducted in all facilities on the Crossroads UPC Campus
WeeklyTasks
1) Check all toilets and sinks
a) Ensure operational
b) Check for leaks/ repair leaks immediately
2) Check all lights
a) Ensure operational/replace any blown bulbs
3) Check all door knobs and door stops
a) Ensure knobs are tight
b) Replace missing door stops
4) Check furnace room
a) Relocate any combustibles items
b) Ensure electrical panel has a clear access path
5) Check Emergency Exit doors
a) Ensure all 4 exit doors open without sticking
6) Check all windows
a) Ensure windows are not cracked or broken
b) Ensure windows are not leaking or show signs of leaking
7) Check Baptismal Tank (Main Sanctuary ONLY): All supplies are in a small tub underneath the baptismal pool. (Left & right side are determine by looking from the sound booth).
a)Check temperature of baptismal pool (keep temperature between 85-95 degrees Fahrenheit). Temperature gage is located in water under warming blanket on left side of viewing window.
b) Check ph level with the ph test kit, follow instructions on kit container.
c) Check that chlorine tablets are present in the chlorine holder, located in water under warming blanket on right side of viewing window.
d) Check the Pump/Heater unit, located underneath the pool; gain access through left-side changing room.
e) On the Pump/Heater unit, is where the heater (temp) and timer is controlled.
f) Check for water leaks under pool and around pump unit.
MonthlyTasks:
1) Check Emergency lighting
a) Press and hold test button for approximately 5 seconds, light
should remain bright without dimming, if dimming occurs replace battery.
2) Check Emergency Exit signs
a) Press test button, light should brighten slightly (difficult to see in bright light).
3) Check Fire Extinguishers
a) Check that pressure gauge on the fire extinguishers is in the
green area.
b) Verify that the nozzle and locking pin are intact, the tamper
seal is unbroken and the nameplate containing instructions is
visible and in place on the fire extinguishers.
c) Check that your fire extinguisher is in good shape, without
rust, dents or damage.
d) Check that the Service tag is securely attached, last service
date, which should be within the past 12 months.
4) Check smoke detectors (Requires an assistant)
a) Test system using the smoke detector in the small hallway (lowest ceiling).
b) Have assistant go to furthest room from small hallway (Pastor’s
office), and listen for alarm in that room, as the smoke detector system is activated by pushing and holding test button on detector in small hallway.
c) Repeat test for each room in which there is a smoke detector.
d) Any detector found to be faulty, replace immediately.
e) Smoke detectors have a reliable service life of ten years. After
ten years, replace the smoke detector with a new one.
Bi-Annually Tasks: (Coordinate with the Cleaning Team leader and set a
date to perform these tasks; request congregation wide participation)
1) Fall Cleanup (plan for September or October)
a) Wipe down chandeliers (assign a group of four (4) to dust all
chandeliers in all buildings; will need additional ladder).
b) Vacuum dust-off smoke detectors (use hand-held or full-size
vacuum with extension tube)
c) Clean & Service baptismal pool (change filter, drain 1⁄2 of tanks water and add fresh water, adjust ph balance, remove any foreign items from the water, wipe down inside of pool area).
2) Spring Cleanup (plan for April or May)
a) Wipe down chandeliers (assign a group of four (4) to dust all
chandeliers in all buildings; will need additional ladder).
b) Vacuum dust-off smoke detectors (use hand-held or full-size vacuum with extension tube)
c) Clean & Service baptismal pool (change filter, drain 1⁄2 of tanks water and add fresh water, adjust ph balance, remove any foreign items from the water, wipe down inside of pool area).
3) Annual Task (external Agencies coordination required) a) Coordinate Fire Extinguisher service
Contact Mr. Jason Bowman of Roadrunner Fire Extinguisher Services, (contact info. (270)268-8070) and set up a time for fire extinguishers to be serviced.
b) Coordinate Fire Inspection (make inspection for 1st or 2nd week of July)
Contact the Radcliff Fire Department (contact Info. (270- 351- 3221 or 351-1975), and set up an inspection date for the yearly Fire Inspection, it expires yearly on 9 July.
c) Conduct a Pre-Fire Inspection (within a week prior to the Inspection).
d) Conduct a Pre-Fire Inspection on all facilities and correct any deficiencies found.
i. Check facility’s electrical sockets (replace cracked/broken sockets).
ii. Check all emergency lighting and exit signs (ensure they are working).
iii. Ensure there is nothing placed within 2 feet of any ceiling.
iv. Ensure all exit doors open freely (correct any sticking door).
v. Check for any combustible material in Furnace room (remove any combustible material, ie paints, glues, cleaning chemicals, paper...).
vi. Check facilities for items plugged into socks without a power strip (surge protection).
a. Only the refrigerator is allowed to be plugged directly into sockets.
b. Any Item plugged into sockets longer than 24 hours, requires a power strip (surge protection).
Acknowledge
This system has been reviewed with me. I have had an opportunity to ask questions and discuss pertinent details. I understand my role on the team.