Kid’s/Family Weekend System
System Owner: Tiff Hansbro
Purpose/Scope:
Kid’s Week is about encouraging our children to use their spiritual gifts, learn new and creative songs/skits, etc. that they can use to minister with. During this week we want to give them an opportunity to take steps closer to God and their salvation. We also want to see this week and the service(s) at the end be a means to draw friends and family into theCrossroads community so that they too can be blessed. We would celebrate any child being filled with the Holy Ghost or baptized in Jesus’ Name, as well as any friends or family connecting to the church as a win for this week. (Sometimes those things happen eventually, not immediately, and that is ok too.)
Responsibility:
Tiff Hansbro is responsible for recruiting helpers for each area needed.
We need to recruit for any or all of these areas:
Songs
Crafts
Snacks
Games
Lesson
Registration
Creative Ministry
Set up
Clean up
6 – 8 months out
Decide if we are running it ourselves or inviting a Children’s Evangelist
Decide on the dates & book evangelist if necessary
Not on a rally weekend because youth help during this week
Not during open house week of kids going back to school
3 – 6 months out
Decide on the theme so that print materials can be ordered
Include a RSVP by date, contact person and a contact phone number
Check back in with the evangelist if needed, and let them know the theme
2 – 3 months out
Start promoting
Order or start gathering ideas for crafts, games and songs
Plan Saturday party and rehearsal for Sunday service to invite family to
1 – 2 months out
Recruit volunteers for leading small groups (crafts, games, and songs)
Decide on songs and let the volunteer start working on whether it will be sign language, dowel sticks, actions, singing, etc.
Recruit volunteers for snack prep & clean up
Recruit volunteers for purchasing snack
Recruit volunteers for sound, ProPresenter, lights, etc.
Recruit volunteers for registration/sign-in & purchase name tags for volunteers and kids Schedule all volunteers in Planning Center
Promote on social media and church app etc.
Hang invites in neighborhoods
Encourage kids to invite friends
2 weeks out
Purchase or order any food and drinks that are non-perishable
Have volunteers that are donating any items, bring them to the church
Organize activity supplies by day - *new line
Decorate all but the sanctuary
Continue promoting
Create a schedule of events and times
Go from top to bottom of event week to see if we have all supplies needed for each day - *new line
Hold a meeting with all volunteers to go over the agenda for the week - *new line
Assign them an area and make sure they know where all their supplies are for the week - *new line
Remind them to have patience and be cheerful and ready to go! Have a fun week! - *new line
Send reminders to all who have registered - *add this line
1 week out
Purchase any food, drink or last-minute items and get them to the church
Continue promoting - *new line
1 day prior
Do any last minute set up
Decorate sanctuary
Text all volunteers for the next day to make sure they have reminders set and know when to report for their area
Send reminders to all who have registered
Each day of event
Rotate through the areas to make sure everyone is doing well
Check on supplies for the following day
Text all volunteers to remind them of their times and areas
Send out reminders to all who have registered
Clean up afterwards to be ready for the next day
Lights off and lock doors
Week following event
Send thank you cards to all volunteers and the evangelist
Send invites to all who registered, to join you again the following Sunday for King’s Kids
System Owner: Tiff Hansbro
Purpose/Scope:
Kid’s Week is about encouraging our children to use their spiritual gifts, learn new and creative songs/skits, etc. that they can use to minister with. During this week we want to give them an opportunity to take steps closer to God and their salvation. We also want to see this week and the service(s) at the end be a means to draw friends and family into theCrossroads community so that they too can be blessed. We would celebrate any child being filled with the Holy Ghost or baptized in Jesus’ Name, as well as any friends or family connecting to the church as a win for this week. (Sometimes those things happen eventually, not immediately, and that is ok too.)
Responsibility:
Tiff Hansbro is responsible for recruiting helpers for each area needed.
We need to recruit for any or all of these areas:
Songs
Crafts
Snacks
Games
Lesson
Registration
Creative Ministry
Set up
Clean up
6 – 8 months out
Decide if we are running it ourselves or inviting a Children’s Evangelist
Decide on the dates & book evangelist if necessary
Not on a rally weekend because youth help during this week
Not during open house week of kids going back to school
3 – 6 months out
Decide on the theme so that print materials can be ordered
Include a RSVP by date, contact person and a contact phone number
Check back in with the evangelist if needed, and let them know the theme
2 – 3 months out
Start promoting
Order or start gathering ideas for crafts, games and songs
Plan Saturday party and rehearsal for Sunday service to invite family to
1 – 2 months out
Recruit volunteers for leading small groups (crafts, games, and songs)
Decide on songs and let the volunteer start working on whether it will be sign language, dowel sticks, actions, singing, etc.
Recruit volunteers for snack prep & clean up
Recruit volunteers for purchasing snack
Recruit volunteers for sound, ProPresenter, lights, etc.
Recruit volunteers for registration/sign-in & purchase name tags for volunteers and kids Schedule all volunteers in Planning Center
Promote on social media and church app etc.
Hang invites in neighborhoods
Encourage kids to invite friends
2 weeks out
Purchase or order any food and drinks that are non-perishable
Have volunteers that are donating any items, bring them to the church
Organize activity supplies by day - *new line
Decorate all but the sanctuary
Continue promoting
Create a schedule of events and times
Go from top to bottom of event week to see if we have all supplies needed for each day - *new line
Hold a meeting with all volunteers to go over the agenda for the week - *new line
Assign them an area and make sure they know where all their supplies are for the week - *new line
Remind them to have patience and be cheerful and ready to go! Have a fun week! - *new line
Send reminders to all who have registered - *add this line
1 week out
Purchase any food, drink or last-minute items and get them to the church
Continue promoting - *new line
1 day prior
Do any last minute set up
Decorate sanctuary
Text all volunteers for the next day to make sure they have reminders set and know when to report for their area
Send reminders to all who have registered
Each day of event
Rotate through the areas to make sure everyone is doing well
Check on supplies for the following day
Text all volunteers to remind them of their times and areas
Send out reminders to all who have registered
Clean up afterwards to be ready for the next day
Lights off and lock doors
Week following event
Send thank you cards to all volunteers and the evangelist
Send invites to all who registered, to join you again the following Sunday for King’s Kids